Payroll, handled

We run payroll in your own QuickBooks Payroll account: every paycheck, tax deposit, filing and year-end form. You don't approve each run. It's all there in QuickBooks whenever you want to look.

  • Runs in your own QuickBooks Payroll account
  • We run and approve every payroll, so you don't have to
  • Every paycheck and tax deposit posts straight to your books

Prefer to talk? Call 512-348-6584.

Payroll processing

Every cycle

Weekly, bi-weekly or semi-monthly, for any team size. You send hours and changes, and we handle the rest of the run, from gross pay to direct deposit.

What we handle

  • Scheduled runs Weekly, bi-weekly or semi-monthly payrolls run on time, every cycle.
  • Overtime and PTO Overtime calculated correctly and PTO accruals kept current with each run.
  • Commission and tiered pay Commission, tiered and hourly-plus-commission structures, common in salons and medspas.
  • Deductions Health insurance premiums and retirement contributions withheld correctly on every check.
  • Garnishments Child support orders and creditor garnishments withheld and sent where they belong.
  • Expense reimbursements Reimbursements paid with payroll and kept separate from taxable wages.
  • New hires and final paychecks New employees set up correctly from their first check, and final paychecks issued on time.

Payroll taxes

Every deposit and return

Federal, state and local payroll taxes deposited and filed on schedule. Income tax returns stay with your CPA.

What we handle

  • Federal deposits and returns Federal withholding, Social Security and Medicare deposits, plus the quarterly and annual returns that go with them.
  • State withholding and unemployment State withholding where it applies and state unemployment tax, filed on schedule.
  • Local payroll taxes City, county and other local payroll taxes for employees in places that have them.
  • Employees in other states Remote employees outside Texas: we register with the new state and keep its filings current.
  • Amended returns When a past quarter needs correcting, we file the 941-X and any amended state returns.

Year-end forms

Every January

W-2s and 1099s prepared, sent and filed on time, with payroll reconciled to the books before anything goes out.

What we handle

  • W-2s for employees Prepared from a reconciled year of payroll, delivered to employees and filed with the W-3.
  • 1099s for contractors 1099-NEC forms for every contractor who needs one, filed with the IRS and sent to the contractor.
  • Payroll tied to the books The year of payroll reconciled to your general ledger, so W-2 totals match the P&L your CPA sees.

Contractor payments

All year

1099 season goes smoothly when the paperwork happens all year. We track contractors as they're paid, not in a January scramble.

What we handle

  • W-9s up front A W-9 collected from each contractor before the first payment goes out.
  • 1099 threshold tracking Payments tracked per contractor all year, so you know who will need a 1099 before January arrives.
  • Contractor payment records Every contractor payment recorded in the books with the right vendor and category.

Part of the Business plan

From $1,100 a month

Payroll comes with monthly bookkeeping, bills, invoices and up to ten bank and credit card accounts, so paychecks and the books never drift apart.

See the Business plan

Payroll that runs in one system and gets typed into another is a common source of year-end mismatches. Ours posts straight to your books.

FAQ

Something not covered here? Call 512-348-6584 or ask in the form below.

Whose payroll account is it?

Yours. Payroll runs in your own QuickBooks Payroll subscription, so your payroll history and tax records stay in your name. If you ever change bookkeepers, nothing has to be moved.

Do I have to approve each payroll?

No. We run and approve every payroll for you. Every run is in your QuickBooks, so you can look at any paycheck, deposit or filing whenever you want.

What do I send you each pay period?

Hours for hourly staff, plus anything that changed: a raise, a new hire, someone leaving, a new deduction. Salaried payrolls with no changes need nothing from you.

Do you work with other payroll providers?

We run payroll in QuickBooks Payroll, so it posts straight into your books. If you use another provider today, we'll talk through moving over at the free consultation.

Can you handle employees outside Texas?

Yes. We register with each state where you have employees and keep its withholding and unemployment filings current.

Do you file my income tax return?

No. We handle payroll taxes: the deposits and payroll returns. Your business and personal income tax returns stay with your CPA, and we make sure they get clean payroll numbers.

Which plan includes payroll?

Payroll is part of the Business plan, along with bookkeeping, bills, invoices and up to ten bank and credit card accounts.

Get In Touch

Hand off your payroll

Tell us about your team and we'll reach out within one business day to schedule a free consultation.

Prefer to talk first? Call us at 512-348-6584.