What we handle every month
Every engagement starts with clean, accurate monthly books. Then we add the services your business actually needs, and nothing you don't.
- Clean, reconciled books every month
- Reports in plain language, not just exports
- Year-end books your CPA can work from
Prefer to talk? Call 512-348-6584.
Monthly bookkeeping
The foundation of every plan
Every transaction categorized, every account reconciled, and a clean close every month, so you're never guessing where you stand.
Sound familiar?
- Uncategorized transactions piling up
- Personal and business charges mixed together
- Bank feeds imported but never reconciled
- No reliable read on profit or cash
What we handle
- Transaction categorization Every bank and credit card transaction coded to a chart of accounts built for your business, not a pile of catch-all categories.
- Bank and credit card reconciliation Every account reconciled to its statement each month, so discrepancies get caught while they are still small.
- A clean monthly close Each month closed out so your reports show what actually happened, not a work in progress.
- Monthly close notes A short written summary with your reports: what changed, what stood out, and anything we need from you.
Financial reporting
Every month
Reports are only useful if they're accurate and you can read them. Yours come in plain language, built around the numbers that matter in your industry.
Sound familiar?
- A P&L you don't quite trust
- A balance sheet nobody has looked at
- Cash flow read off the bank balance
- Reports that don't fit how you run the business
What we handle
- Profit & loss statement Revenue and every expense category, in a format your CPA will recognize.
- Balance sheet What the business owns and owes, tied to reconciled accounts.
- Cash flow report Where cash came from and where it went, so payroll and big bills never come as a surprise.
- Budget vs actual How the month compared with the plan, by job for contractors.
- Industry reports Job-by-job P&L for contractors, matter-based reporting for law firms, project summaries for engineering firms.
Accounts payable & receivable
Professional plan and up
Most cash flow surprises are timing problems: bills nobody tracked and invoices nobody chased. We keep both current, so you can see the next few weeks coming.
Sound familiar?
- Vendor bills paid late, or twice
- Invoices aging past 30, 60, 90 days
- No view of what is due next week
- Collections that start too late
What we handle
- Vendor bill tracking Every bill logged, categorized and tracked to payment, with a clear view of what's due and when.
- Invoice tracking and aging reports Open invoices monitored, so you always know who owes you and for how long.
- Cash flow forecasting support Upcoming bills and expected payments side by side, so you can plan before cash gets tight.
Payroll
Business plan
Full-service payroll in your own QuickBooks Payroll account, posted straight to your books. We run and approve each payroll, and you can see every run in QuickBooks.
How payroll worksSound familiar?
- Payroll and the books out of sync
- Tax deposits that keep you up at night
- A January rush for W-2s and 1099s
- Contractors without W-9s
What we handle
- Payroll runs Weekly, bi-weekly or semi-monthly, with overtime, PTO, commissions, deductions and garnishments handled.
- Payroll tax deposits and filings Federal, state and local payroll tax deposits and returns. Income tax returns stay with your CPA.
- W-2s and 1099s Year-end forms for employees and contractors, filed on time.
Tax-ready financials
Every year-end
Your CPA's time is expensive. Every hour they spend untangling the books is an hour you pay for, so we hand over a year they can start on right away.
Sound familiar?
- A CPA bill inflated by cleanup work
- Deductions missed or undocumented
- Back-and-forth emails every spring
- An extension filed because the books weren't ready
What we handle
- Year-end close Every account reconciled and every balance checked before anything goes to your tax preparer.
- Organized support Statements and documentation organized, so your CPA isn't chasing receipts.
- CPA coordination We answer your CPA's questions directly and send what they need in the format they want.
Also handled
The filings that sit between the books and the tax return. Income tax returns stay with your CPA.
See plans and pricing- W-9s and 1099 tracking W-9s collected before the first payment and every vendor tracked against the 1099 threshold all year.
- Texas sales tax returns Sales tax tracked in the books and returns filed with the Texas Comptroller.
- Texas franchise tax Franchise tax reports filed and payments made on time.
FAQ
Something not covered here? Call 512-348-6584 or ask in the form below.
What software do you use?
QuickBooks Online, in your own subscription. Your books stay in your name, and you can log in and look at them anytime.
Do you do taxes?
We file payroll taxes, Texas sales tax and Texas franchise tax. Income tax returns, business or personal, stay with your CPA. We get them books they can file from.
Which services come with which plan?
Every plan includes monthly bookkeeping, reporting and tax-ready financials. Professional adds bills and invoices, and Business adds payroll. See the pricing page for the full breakdown.
My books are a mess. Can you still take me on?
Yes. A one-time cleanup brings the books current first, at a published price, and monthly service picks up from there.
Do I need to be in Austin?
No. We're Austin-based and remote-friendly, and happy to meet at your office if you're local.
Tell us what you need
Tell us a bit about your business and we'll reach out within one business day to schedule your free, no-pressure consultation.
Prefer to talk first? Call us at 512-348-6584.